All help

Band equipment

Equipment · Keep a list of the band's gear – PA, backline, mics, cables – with who keeps it, its state and, for finance, what it cost. Pick it for a gig's equipment list in a few taps.

What it's for

Equipment (in the Admin part of the menu) lists everything the band owns, by category, together with the members' own gear from their profiles. Each item says who keeps it, where it is stored and its state. A gig's Equipment list can take items straight from it, and Pulse warns when an item needs repair, is lent out or is already on another event that day.

When to use it

  • You want one list of what the band owns and who has it at home.
  • You plan a gig and want to tick what you bring instead of typing it again.
  • Something broke or was lent to another band, and nobody should count on it.
  • The treasurer needs the purchase price and the receipt of an item.

How to

Add the band's equipment

You need: The Manage band equipment permission.

  1. Open Equipment in the Admin part of the menu and select Add equipment.
  2. Enter the Item (for example "Behringer X32 Compact"), the Category and the Quantity.
  3. Choose who it is Kept by and write Where it's kept (for example "rehearsal room, left shelf").
  4. Set the State: OK, Needs repair, Lent out (then Lent to and Until) or Retired.
  5. Optionally add the Serial number, Notes and a Photo.
  6. If you can see finances, fill in Purchase: Bought on, Price and the Receipt (a PDF or a photo).
  7. Select Save.

Result: The item appears in its category. Select it to see its details, its photo and the gigs it is (or was) on.

Find an item

  1. Type in Search equipment – it looks in names, keepers, places and notes.
  2. Use the filters: All, Band, Members, Needs repair or a category.

Result: Members' own gear is marked "own – from profile". Every item opens its page with the details and the gigs it was or will be on; members' gear is changed only by its owner, in their profile.

Change or delete an item

You need: The Manage band equipment permission.

  1. Open the item and select Edit. Change what you need – for example the State when something comes back from repair – and select Save.
  2. To remove an item, select Delete and confirm.

Result: A deleted item disappears from the list; gig equipment lists that had it keep the line.

Take equipment to a gig

You need: The Plan gig logistics & crew permission.

  1. Open the gig's logistics (Logistics card → Plan logistics or Edit).
  2. In Equipment, select From band equipment.
  3. Tick what you bring. Items that need repair, are lent out or are already on another event that day are marked, with a warning.
  4. Select Add, then Save at the bottom of the page.

Result: Each item becomes a line marked "from the band's equipment" (or "… own"), with the person who keeps it as Responsible. They tick Packed as usual, and the item's page lists the gig.

Permissions and limits

  • Everyone in the band can see the band's equipment on gig lists; the Equipment page itself needs Manage band equipment (Band Admin by default – give it to a sound engineer or road manager through their role, see Roles & permissions).
  • Purchase (date, price, receipt) is only visible to people with See all finances, and only they can change it.
  • Adding items to a gig needs Plan gig logistics & crew.
  • Members change their own gear only in their profile – see Equipment & vehicles.
  • Band equipment is part of the Band plan; on Free the list stays visible but new items can't be added – see Plans.

Examples

The cymbals are lent to another band

Set the State to Lent out, Lent to "Švihák", Until 20 October. Until then the picker marks the cymbals, so nobody plans them for a gig.

Two gigs on one day

The X32 is on the afternoon festival. When you plan the evening club gig, the picker shows "Also on Festival that day" next to it – bring the small mixer instead.

Common mistakes

  • Typing the gear into a gig's list by hand – use From band equipment, then the item's page shows where it was used.
  • Forgetting Save at the bottom of the logistics page after adding items.
  • Leaving a broken item on OK – set Needs repair so the picker warns.

Troubleshooting

I don't see Equipment in the menu.
It needs Manage band equipment. Ask a band admin – see Roles & permissions.
I don't see Purchase.
It is only for people with See all finances.
From band equipment shows nothing.
The band has no equipment yet (retired items aren't offered). Someone with Manage band equipment adds it under Equipment.