Roles & permissions

What it's for

Every member has exactly one role, and the role decides what they can see and do in Pulse – for example only answer their availability, or also plan gigs and see the band's money. Admins set this up once under Settings → Permissions and then just pick a role for each person.

When to use it

• You are inviting someone and need to choose their role.
• A member should be able to do more (or less) than now, for example a manager who should also see sensitive details.
• Your band needs a role that doesn't exist yet, for example "Sound engineer".
• Someone takes over as band admin.

How to

Permissions and limits

• Only people with Manage band settings can open Settings → Permissions (by default only Band Admin). Changing a member's role needs Edit members (also only Band Admin by default).
• The Band Admin role always has every permission – its switches are locked.
• A band must always keep at least one active Band Admin. You can't change the last admin's role, mark them inactive, remove them, or let them leave until someone else is an admin.
• You can only give what you have yourself: when changing a member's role, inviting someone or editing a role, only roles and permissions you have are available. The role of someone who has permissions you don't have can only be changed by someone who has them – a Band Admin can always do everything.
• What each permission allows:
• View events – see the band's events and calendar.
• Create events – add new gigs, rehearsals and other events, and start event-planning polls.
• Edit events – change events, including their details and status.
• Delete events – delete events for good.
• View lineups – see who plays which seat at each event.
• Edit lineups – assign players to seats and choose default players.
• View setlists – see setlists.
• Create setlists – make new setlists.
• Edit setlists – change setlists and their songs.
• View songs – see the song list, lyrics, chords and files.
• Add songs – add new songs.
• Edit songs – change songs, and the band's genres and tags (Songs & Setlists → Genres / Tags).
• Import songs – add many songs at once from a file.
• View members – see the member list and member pages.
• Invite members – create and manage invitations.
• Edit members – change other members' role, status, instruments and notes.
• Remove members – remove people from the band.
• See sensitive details (date of birth, emergency info) – see members' date of birth, emergency contacts and medical notes.
• Answer own availability – say whether you can come to events.
• See everyone's availability – see each member's answer, even when the band shows only totals.
• See own earnings – see your own fees and payouts.
• See all finances – see all fees, costs and payouts of the band.
• Record fees & expenses – enter gig fees, bookings and costs.
• Approve expense claims – approve or reject what members paid for the band.
• Write in event discussions – comment on events and send questions to the admins.
• Post announcements – post announcements to the whole band.
• Send reminders – remind members to answer events and polls.
• View gig logistics – see travel, schedule, accommodation and gear plans for gigs.
• Plan gig logistics & crew – edit those plans and the crew.
• Manage band equipment – add, edit and remove the band's gear on the Equipment page (Band Admin by default).
• Manage band settings – open Settings: band details, seats, instruments, permissions, integrations and the activity log.

Examples

Common mistakes

• Forgetting Save after switching permissions – the changes are kept only on your screen until you save. Roles with unsaved changes have a dot next to their name.
• Giving a broad role "just for now". Choose the smallest role that works; it's easy to change later.
• Expecting the role to say what someone plays. Roles are only about permissions; instruments and what someone does in the band are set on their member page – see Members.

Troubleshooting

"A band must keep at least one active admin" is shown.

You tried to take away the last active Band Admin. Make someone else Band Admin first, then try again.

Delete is greyed out or missing.

It is greyed out while members still have the role – give them another role first. It is missing for the four built-in roles, which can't be deleted.

"You don't have permission to do that." is shown.

Your own role doesn't include the permission needed. Ask a Band Admin.

Related

• MembersSee everyone in your band, filter the list, and – as an admin – change roles, mark people inactive or remove them.
• Band settingsSet up your band's details, region, visibility, lineup seats, instruments, and the Bandsintown import.
• InvitationsInvite people to your band by email or with a link to share, and follow the invitations that are still open.